Conferences & Events Terms & Conditions

Accessibility

DigitAll360 events are accessible to all participants. If you have questions or require special accommodations or auxiliary aid related to a disability for you to participate in the Conference, please notify us at least with one week in advance by message to info@DigitAll360.com outlining your needs and request for accommodation. We will make every effort to work with you to accommodate your need.  

If you require additional accommodations onsite, please stop by the Registration Desk onsite. We may be limited in our ability to accommodate your request based on available resources. 

 

Registration Confirmation

Registration confirmations are auto-generated and sent to the email address provided during the registration check out process. If you did not receive your confirmation, please contact DigitAll360 at info@DigitAll360.com

 

Cancellation Policy 

If circumstances change and you can no longer attend this Conference or event, you may cancel your registration by email to info@DigitAll360.com 

Communications and Contact Information

For the purposes of these Terms, the term “Contact Information” means Attendees’ names, company names, job titles, address, email address, and phone. Except as described herein, DigitAll360 does not share your Contact Information with exhibitors and/or sponsors prior to, during or after the Conference or event.

 

Communications from DigitAll360

By completing the registration process, you acknowledge that you will receive emails and other communications from DigitAll360 related to the Conference or event to facilitate your participation. Specifically, you are providing your consent to allow DigitAll360 to use your Contact Information to facilitate access to Conference programming, exhibitor sessions and sponsored activities, DigitAll360 digital platforms, and related events, including Conference or event content, optional pre- and post-conference activities, special events, or special digital programming.  

  

Badge & Admission Policies 

A Conference or event badge allows an Attendee entry to the Conference or event, and to certain areas and sessions, based on your Attendee registration type. It does not guarantee admission to every session, lounge, or meeting area. Admission is also subject to venue capacity and other requirements.  

For security and privacy reasons, badge swapping or sharing of access credentials is not permitted. Anyone found wearing a badge that does not match that person’s identification or using another person’s access credentials for the in-person conference or event will be asked to leave the Conference or event premises and that person’s registration will be canceled. Additionally, anyone sharing their access information or login credentials in connection with any component of the DigitAll360 digital content will be restricted from future access to the event, that person’s registration will be cancelled, and the individual may be restricted from access to future DigitAll360 events. 

Badge Scanning 

Your name badge is printed with a barcode that contains the contact and demographic information you provided when you registered for the Conference or event. DigitAll360 may use badge scanning for in-person attendance. DigitAll360 does so to share your registration Contact Information as described below, as well as to determine session attendance, deliver session surveys, manage session capacity, and enforce session restrictions.  Exhibitors and sponsors (“Company”) may request permission to scan your badge to add your information to their contact database. By agreeing to have your badge scanned by the Company, you are consenting to allow it to communicate with you directly. All such communication is governed by the privacy policies of the Company performing the scan. Once your badge is scanned, it is your responsibility to manage your communication preferences directly with that Company. 

Please be aware that exhibitor and sponsor scanning of attendee badges is optional, and you may refuse to have your badge scanned at booths as well as at the entrance to exhibitor sessions and functions without penalty by verbally declining to allow the Company to scan your badge; you acknowledge that if you do not permit sharing of your Contact Information in this context, you may not be able to attend certain sessions or functions. 

Digital Content Access

By completing the registration process and acknowledging these Terms and Conditions, you acknowledge and agree that DigitAll360 will be offering certain digital content via one or more digital platforms. Depending on the platform(s) DigitAll360 deploys, access to the digital content may be through a website or through an app that you need to download on your mobile device(s). DigitAll360 will provide login credentials to you (usually by email to the email address on file) prior to the first Conference or event session.  

Our virtual event platform(s) will also support networking between attendees. For the Conference to function effectively, your participation may be visible on the platform(s) and other attendees may be able to contact you via the platform(s). If you choose to interact with another attendee, you agree to permit DigitAll360 and the platform to share your event networking profile with that attendee. You can opt out of this sharing by not interacting with other attendees, and you can also control what information is available in your event networking profile, including any contact details. 

Health and Safety

In light of ongoing concerns regarding communicable diseases and health risks, DigitAll360 will implement health and safety protocols appropriate to the public health circumstances existing at the time of the Conference. DigitAll360 will exercise reasonable efforts to utilize protocols that will comply with applicable public health requirements and be consistent with then-prevailing public health standards as issued by relevant public health entities.  

Compliance with the protocols adopted by DigitAll360 will be mandatory for in-person attendance and participation at the Conference. Additional information regarding the specific health and safety protocols, and any necessary consents by you, will be communicated to Attendees prior to the first day of the Conference. You may opt to participate in the Conference digitally if you decide not to abide by the Conference protocols. 

You agree not to attend the in-person Conference if within fourteen (14) days preceding the Conference, you have: 

  • tested positive or presumptively positive for COVID or other communicable disease or been identified as a potential carrier of COVID or other communicable disease; or 

  • experienced any symptoms commonly associated with COVID or other communicable disease; or 

  • been in direct contact with or the immediate vicinity of (collectively, the “Encounter”) any person who is either confirmed or suspected of being infected with COVID or other communicable disease within the last fourteen (14) days preceding the Encounter. 

Further, you understand and agree that DigitAll360 may share any COVID-related information about you that DigitAll360 receives as part of its health and safety protocols with public health authorities or other regulatory agencies, as required under applicable laws. 

 

Reporting Dangerous Situations or Emergencies 

If there is a situation that looks concerning or could be dangerous, notify Conference or event organizers onsite in a prompt manner. In the event of an emergency situation, please contact building security and/or local authorities immediately. Please refer to the onsite program or mobile app for additional details. 

 

Code of Conduct

DigitAll360 is committed to providing a professional, friendly, inclusive, and welcoming learning environment for all participants at its Conferences or events and Education courses, meetings, and events, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin, or other protected classes. 

We expect all DigitAll360 Conferences and Education course, meeting, and event participants and speakers (virtual or in person) help ensure a positive learning experience for everyone. Unacceptable behavior will not be tolerated during any portion of an DigitAll360 Education course, meeting, or event. 

All participants in DigitAll360 Education courses, DigitAll360 Meetings, or DigitAll360 Events must abide by the following policy. 

Expected behavior: 

  • Be considerate of those with whom you may interact. 

  • Be collaborative with others. 

  • Be respectful of others’ viewpoints that may be different from your own. 

  • Be mindful of your words and actions. 

  • Adhere to all protocols required by DigitAll360 and venue. 

 

Unacceptable behavior includes, but is not limited to: 

  • Offensive or unwanted behavior or language including, but not limited to, discriminatory behavior or language based on race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other similar categories. 

  • Visual harassment, such as displaying sexual or offensive images OR inappropriate language at the course, meeting, or event, including in presentations, slide decks, as backgrounds, or on clothing visible to attendees. 

  • Intimidation or bullying, either online and/or in-person. 

  • Possession of a weapon or something that could be construed as a weapon during the course, meeting, event, or on video. 

  • Photographing, or video- or audio-recording of slides, oral, or poster presentations without presenter/author’s permission. 

  • Possession or mention of illegal substances during the course, meeting, event, or on video. 

  • Sharing your event registration with another person(s). 

  • Inappropriate disruption of courses, meetings, or events. 

  • Any other illegal activity not already covered above. 

  • Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions. 

  • Inappropriate use of nudity and/or sexual images. 

  • Real or implied threat of professional or financial damage or harm. 

  • Violating the rules and regulations of the online platform on which the course, meeting, or event is held. 

Report harassment or disruptive behaviors to DigitAll360 representatives on premises or contact us at info@DigitAll360.com

Consequences of misconduct or not following DigitAll360's expectations of behavior may include immediate removal from the DigitAll360 Education course, meeting, or event (virtual or in person) without warning and/or restrictions from attending future DigitAll360 Education courses or DigitAll360 meetings and events. 

Other Conference Policies

No solicitation is permitted except by exhibitors within the confinement of their booths. DigitAll360 reserves the right to escort any individual from the Conference who is reported to be soliciting outside of a booth and/or who is not an DigitAll360 exhibitor.  

The Conference is a private event, and weapons are strictly prohibited. Attendees are forbidden from carrying weapons of any kind, including concealed or displayed firearms or knives, onto the premises of the Conference or event. DigitAll360 reserves the right, in its sole discretion, without refund, to deactivate and/or revoke the credentials of Attendees who violate this policy. You agree to comply with this policy, regardless of any signage located on the premises of the Conference. 

Smoking or vaping is not permitted on the premises of the Conference or event, except in designated outdoor areas. 

Guest Speakers 

To provide our Attendees with a global platform for the exchange of ideas and insights, DigitAll360 invites key subject matter experts and other speakers to share their perspectives concerning the challenges and opportunities facing organizations today. Guest speakers are not employees of DigitAll360 and DigitAll360 neither pre-reviews nor comments on the content of our guest speakers’ sessions. Guest speaker views and opinions are entirely their own and in no way reflect the views and opinions of DigitAll360. 

 

Internet Access 

DigitAll360 provides wireless internet as a free open wireless internet service provided to Attendees for use at some of our Conferences. This service is typically managed by a third-party vendor, and you will be subject to their terms of use. By using the wireless service, you understand that you will be subject to the provider's terms and conditions, and that you are solely responsible for ensuring the privacy and integrity of any transmissions you make or receive, as well as the safety and security of any systems you attach to the Conference Attendee Wireless Network. 

 

Use of Multimedia 

By attending the Conference, you acknowledge and agree that DigitAll360, or others acting on its behalf or through sponsorship or exhibitor contracts, may take photographs and video (by any means) and/or make sound recordings during the Conference (including through the digital event platform and via social media) and that you may appear in such photographs and videos and be heard in such sound recordings, and that DigitAll360 may edit and use the footage it captures at the in-person and digital Conference for marketing and promotional activities (including through social media) now and in the future, and for any other lawful purpose in the ordinary course of its business. 

During DigitAll360 events, photography and videography by individuals for personal use at social events, in session rooms, and in public spaces is permitted with the understanding that it may not be disruptive to other attendees, speakers, exhibitors, sponsors, or the overall event. Exception: Photos, videos, or live streaming are not permitted during General Sessions. 

You are prohibited from photographing, video recording, and sound recording of any part of any in-person or digital Conference sessions or content (including through recording on social media feeds) unless you have obtained written permission in advance from DigitAll360.  

We ask that at all times, you respect the intellectual property, copyrights, or trademarks of exhibitors, speakers, sponsors, and DigitAll360. For digital programming, DigitAll360 prohibits the use of screen shots and/ or any other technology that can be used to capture proprietary content and images from the Conference. DigitAll360 reserves the right to stop any activity taking place that violates of these guidelines.   

Due to the prevalence of mobile devices today, DigitAll360 disclaims all liability for the capture of your image, voice, or likeness by Attendees (who are not under sponsorship contracts with DigitAll360) in any multimedia format at the Conference. 

Assumption of Risk, Release, and Waiver of Liability

Please review this ASSUMPTION OF RISK, RELEASE, AND WAIVER OF LIABILITY, which describes the terms and conditions for in-person attendance at the event.  

  

 In consideration of the opportunity to participate in the Conference provided by DigitAll360, and its officers, directors, employees, members, volunteers, representatives, and agents (together, “DigitAll360”), you hereby FOREVER RELEASE, WAIVE, AND HOLD HARMLESS DigitAll360  from any and all liability,  injury, damage, loss, or expense that may arise, directly or indirectly, now or in the future, regardless of whether caused by fault on the part of DigitAll360, in connection with your participation in any Conference or event-related activities. 

By participating, YOU VOLUNTARILY ASSUME ALL KNOWN AND UNKNOWN RISKS RELATED TO EXPOSURE TO COVID-19 OR OTHER COMMUNICABLE DISEASES. YOU PROMISE NOT TO SUE DIGITALL360 for any of the claims that you have released, waived, and discharged. You hereby assume all risk of personal injury, damage and expense related to your participation in, and travel to and from, the Conference.   

You understand this release and waiver is intended to be as broad and inclusive as is permitted by law, and that if any portion of this release and waiver is held invalid, the remainder will continue in full legal force and effect. This release and waiver shall extend to and be binding upon me and my estate, heirs, executors, administrators and personal representatives.  

You understand that your participation is completely voluntary on your part and permitted at DigitAll360 discretion, and you agree to abide by all policies and procedures as established by DigitAll360. If your conduct does not meet reasonable standards of behavior, including without limitation following the instructions provided by DigitAll360 and its Code of Conduct, my participation may be revoked.   

You further agree that the maximum liability of DigitAll360 to you in connection with your participation in the Conference or event shall be the fees paid by you to DigitAll360 for the Conference or event. 

By registering and attending the Conference, you signify that you have read the ASSUMPTION OF RISK, RELEASE AND WAIVER OF LIABILITY, understand it and its terms and conditions, and agree to be bound legally by it and its terms and conditions.  

 

Governing Law, Venue, Class Action Waiver, and Jury Waiver 

You agree that any disputes related to your participation in and/or fees paid for the Conference shall be governed exclusively by the substantive laws of the State of Florida without giving effect to any choice-of-law rules that might result in the application of a different state’s substantive law. 

Consequences of Violating these Terms and Conditions

DigitAll360 reserves the right to, at its sole discretion, revoke the credentials of Attendees whose conduct is to be in violation of these Terms and Conditions or is otherwise deemed inappropriate, disorderly or offensive, and to do so without warning or a refund. This may also result in prohibition from registering or attending future conferences. 

BY REGISTERING FOR THE CONFERENCE OR EVENT, YOU AGREE TO THE TERMS AND CONDITIONS LISTED ABOVE. FAILURE TO COMPLY WITH ANY OF THE ABOVE MAY RESULT IN REGISTRATION CANCELLATION WITHOUT REFUND. DIGITALL360 RESERVES THE RIGHT TO EXPEL ANYONE FROM THE CONFERENCE WHO DOES NOT COMPLY WITH ANY OF THE ABOVE TERMS.